* Based on 2,080 annual work hours (40 hrs/week). Estimates only.
💰 What is Meeting Cost Calculator?
Meeting Cost Calculator visualizes the hidden labor costs of meetings. Enter the number of participants, meeting duration, and average salary to calculate meeting costs in dollars. Uses the standard 2,080 annual work hours (40 hours × 52 weeks) to derive hourly rates. Make better decisions about which meetings are truly necessary for productivity.
📊 Meeting Cost Examples
| Scenario | Setup | Cost/Meeting |
|---|---|---|
| Daily standup | 5 people × 15min × $75K | ~$45 |
| Team weekly | 10 people × 60min × $75K | ~$360 |
| Executive strategy | 8 people × 120min × $150K | ~$1,150 |
| Company all-hands | 100 people × 60min × $75K | ~$3,600 |
💡 Tips to Reduce Meeting Costs
- Minimize attendees: Include only essential decision-makers
- Time limits: Set meetings for 30/45 minutes instead of an hour
- Async alternatives: Use docs/Slack for updates that need no discussion
- Standing meetings: Stand-up meetings naturally stay shorter
Frequently Asked Questions
Why does meeting cost matter?▼
Meetings are invisible costs. A 5-person, 1-hour meeting consumes 5 hours of work time. Visualizing costs helps eliminate unnecessary meetings and enables better decision-making.
How is 2,080 hours calculated?▼
It's the standard annual work hours: 40 hours/week × 52 weeks = 2,080 hours. Actual hours are less after holidays and PTO, so real hourly rates may be higher.
How can I get a more accurate cost?▼
Input individual salaries instead of averages for precision. This calculator estimates using average salary. Including benefits typically adds 20-40% to actual costs.
What is Meeting Cost Calculator?
Calculate how much your meetings really cost based on number of attendees, duration, and hourly rates. Helps justify or reduce unnecessary meetings in your organization.